Additional Contract Terms
Last Updated 2025
WALTERS EVENT & VENUE RULES AND ADDITIONAL CONTRACT TERMS
I. USE OF THE PREMISES
● Client may use only those areas of the Venue expressly specified for the Event.
● Venue will not accept deliveries or store items for the Event or on Client’s behalf prior to the Event date.
● Venue staff may enter all areas of the Venue, including rented rooms and/or spaces, at any time during the contracted rental period.
● Client shall ensure the Event is appropriate to the surroundings and conducted in an orderly, safe manner, in full compliance with applicable laws, codes, rules, and regulations, and consistent with Venue staff directions.
● Total guest count, inclusive of Company staff and Client’s vendors, shall not exceed posted occupancy limits or those set by the Fire Marshal, building code, or local authorities.
● Client is responsible for the conduct of all attendees and for any and all damage to any part of the Venue during the period it is used by or under the control of Client, Client’s guests, agents, vendors, employees, or contractors.
● Client understands that Venue staff will not decorate or remove Client’s decorations.
● Rental of event space does not preclude normal business activities, including client meetings and deliveries to common areas, offices, and/or kitchen spaces occurring in the ordinary course.
● Venue is not responsible or liable for external noise or noise from other properties, including but not limited to automobiles, trains, horns, sirens, traffic, construction, and similar disturbances.
● The Venue and grounds may be improved, renovated, altered, modified, expanded, or enlarged at Company’s sole discretion, and certain goods, services, and options may change or be discontinued prior to the Event.
● Client may hire outside vendors; however, for any non-Company-affiliated vendor, Client must provide an executed Indemnification Agreement and a certificate of insurance to the Venue before such vendor may provide goods or services at the Venue.
II. EVENT DETAILS
● Confirmation of Goods & Services: Menu and bar selections, guest count, Company Collective selections, catering and bar service times, and floorplans will be discussed during planning meetings and finalized at the Final Meeting, which Client should schedule to occur 30 days before the Event.
● Rehearsal: Wedding events include an optional one-hour rehearsal prior to the Event Date, to be scheduled with the Venue at a mutually agreeable time up to 60 days before the Event; the rehearsal and any other Venue use are part of the Event and subject to all Company terms.
● Rental Time: This Contract specifies set-up, event, and break-down times; “Rental Time” is when Client or vendors may enter to prepare and when all belongings and equipment must be removed, and “Event Start Time” is the commencement of the ceremony or other public activities and may not be moved earlier without the Venue’s express consent.
● Bar Requirements: All alcoholic beverages must be purchased through the Venue pursuant to Texas law; no alcohol may be removed from the property, and no shots or drinks without a mixer may be served.
● Bar Requirements (continued): No outside alcohol is permitted anywhere on the property, including the parking lot; violations may result in immediate forfeiture of any Rental Deposit and possible disruption or cancellation of the Event, and Client is responsible for guest compliance.
● Staffing: Company will staff each Event, in its sole discretion, based on guest count and contracted goods and services; Client and guests may not harass, discriminate against, or disrespect Walters staff or its vendors, including by using profanity or touching Company employees in any manner.
III. PAYMENTS & CANCELLATION
● Payment in Full: The Event must be paid in full prior to the Event Date in accordance with the Contract terms.
● Forms of Payment: Payments must be in U.S. dollars via bank check, ACH, or major credit cards; cash is not accepted.
● Mailing Address for Checks and Notices: Walters Wedding Estates, 1851 Turbeville, Hickory Creek, TX 75065.
● Vendor Minimums: Hosting an event at the Venue may require Vendor Minimum Services or a Minimum Spend; see Contract Terms for details.
● Rental Deposit: A Rental Deposit is required with each contract; the remaining balance of the Rental Deposit will be refunded within fifteen (15) business days after the Event, or, if insufficient to cover charges, an invoice will be issued and is due upon receipt.
● Insurance: Company strongly encourages Client to obtain event insurance from a provider of Client’s choosing to mitigate risks related to covered events that may prevent hosting and to insure Client’s obligations herein.
● Client Cancellation: Cancellations must be in writing; any Event date change constitutes a cancellation; no refunds are issued for Client cancellations for any reason, and upon cancellation or Client breach, all deposits and payments are retained by Company and the Cancellation Fee applies.
THESE RULES AND ADDITIONAL CONTRACT TERMS ARE AN INTEGRATED PART OF THE CONTRACT. ALL PARTIES ACCEPT AND RATIFY THESE ADDITIONAL TERMS AS FULLY BINDING AND ENFORCEABLE TERMS OF THE CONTRACT.