Addendum for Collective
Last Updated 2025
ADDENDUM FOR COLLECTIVE AND OTHER GOODS & SERVICES
PLANNING SERVICES
With your Planning Services, these policies apply.
1. A member of the Planning Team will meet with you periodically to help plan yourEvent.
2. A member of the Planning Team will be available to coordinate & facilitate 1 hourrehearsal at your Venue on a mutually agreed upon pre-scheduled date(Monday-Thursday) prior to wedding day.
3. On the day of your Event, a member of the Planning Team will be available toa.coordinate & oversee vendor arrivals & setup;
b.coordinate the ceremony timeline and processional on Event date;
c.coordinate grand entrance for couple & wedding party to the reception;
d.collaborate with Vendors on the Event Date to help facilitate day oftimeline;
e.coordinate the grand exit from reception.
4. All third-party Vendors are the responsibility of Client, and Client is solelyresponsible for payment to and coordination of same. Client must provideCompany staff a list of all vendors supplying services for Event thirty (30) daysprior to Event. Client assumes responsibility for any and all damages to Venuepremises or property arising from the Event or Client’s third-party Vendors. It isthe responsibility of Client to make all vendors aware of the understandingswithin this Contract.
FLORAL POLICIES
If you purchased floral as a part of your contract, these policies apply.
1.Your floral package includes only the limited items specified therein. Changes,upgrades and additional floral pieces and settings are billed at an additional costto you.
2. Florist will provide the services for designing, supplying, delivering, arranging,and removing the provided décor for the Event.
3. Floral designs are a work of art and the exact outcome varies by design anddepending on the budget and floral selections of Client. Florist reserves the rightto make substitutions in the event the flowers received are not of the qualitysuitable for your wedding or special event. In this event, the integrity of theproposed color scheme will be maintained and flowers of equivalent value will beused. Florist cannot guarantee particular varieties of flowers due to growingseasons and weather conditions.
4. Vases, arches, and other floral property, as well as permanent (artificial) floral items, cannot be removed from the Venue and belong to the florist. Removal will result in charges for replacement.
5. By commissioning Florist to design and create floral pieces for your event, you are entrusting the artists and representatives to utilize their design skills and capabilities shown in marketing materials. You entrust the Florist to choose all floral varieties, color schemes and textures that will best showcase the ideas for the event.
6. All hard goods and accessories are for rental only unless stated specifically on the invoice. All rentals are to be left at the Venue. Rental items must be returned in good condition. Client is responsible for loss or damage of any rental products and will be required to pay the cost to replace any such items.
7. If Client brings in personal items to be used in the event decor, Florist is not responsible for loss, damage, or manipulation of the personal items.
8. After the event, Florist reserves the right to obtain and remove all floral after Event with the exception of personal floral items, i.e. bouquets, boutonnieres, corsages, etc.
9. Florist is not responsible for any items moved or layout changes after our designated setup time, i.e. other vendor rearranging placed centerpieces, any floral shifting, etc.
10. Florist will complete design elements stated in the contract. Any additional design elements or labor added on the day of the event will result in additional charges. Florist reserves the right to refuse any added design elements or labor on the day of the event.
11. Florist reserves the right to make changes based on the weather for outdoor events, i.e. heat, rain, snow, etc.
STATIONERY POLICIES
If you purchased stationery as a part of your contract, these policies apply.
1. Your package price provides you a credit to apply to your total stationery purchase. Any amount over your package credit will be an additional charge that you must pay separately.
2. Client must complete the required forms and upload guest addresses to enable the printing of the order.
3. Each order is provided one proof and one complimentary round of edits. Each additional round of edits will incur a charge and must be paid at the time the edits are requested.
4. After your final design approval, no additional changes to the order can be made. If you need to make changes after the final design approval, then you must pay the reprint fee.
5. Envelopes will be formatted and printed exactly as they are submitted. Please proof-read your submission.
6. Client is responsible for postage, assembly, and mailing.
ENTERTAINMENT POLICIES
If you purchased entertainment services (DJ, uplighting, photo booth, cold sparks, CO2 guns, wall monogram, dancing on a cloud, or pin spots) as a part of your contract, these policies apply.
1. Client is hiring a professional disc jockey and other entertainment services (uplighting, photo booth, cold sparks, CO2 guns, wall monogram, dancing on a cloud, or pin spots) for a Wedding reception.
2. All entertainment services are provided under the direction of on-site and subject to reasonable restrictions for safety of all persons and property. You agree to follow staff directions in connection with entertainment services or in the staff’s sole discretion, the services may be stopped and no refund will be issued.
3. Company will provide the necessary professional audio sound equipment.
4. Company will assign a disc jockey and the appropriate crew to the Event. DJ will provide a custom reception based on Client’s preferences, taste in music, and stated timeline for the Event.
5. Except for Company’s control, Client agrees that Client, not guests, is the sole person with authority to give directions to DJ with respect to music selection, volume control, announcements, and breaks, if any.
6. DJ does not warrant for electric interruptions, power failures, or equipment malfunctions; in the event of a malfunction, DJ will work diligently to work with the Venue to resolve the problem as quickly as possible or supplement the equipment with other equipment.
7. Client may add Halo photobooth or other optional goods or services made available by CoHost for additional fees and in accordance with CoHost’s terms and conditions.
8. Client may upgrade from the standard Halo Photobooth to other CoHost options for an additional fee. Upgraded photobooth purchases include five (5) hours of service time.
9. The Client will be responsible for any damage to equipment caused by attendees or guests at the Event.
10. The Company may replace or substitute any disc jockey with another disc jockey as necessary and based on availability.
11. DJ has the right to refuse service under any circumstance that creates unsafe conditions and at outdoor events based on inclement weather, or the possibility of inclement weather, including but not limited to rain, hail, wind, and other severe weather conditions.
OFFICIANT POLICIES
If you purchased officiant services as a part of your contract, these policies apply.
1. Client is hiring an officiant to perform the marriage ceremony in accordance with state law, including signing and mailing the marriage license to the county clerk.
2. Client must independently obtain a marriage license at Client’s expense.
3. Client may schedule a call with officiant in advance of the ceremony and provide a script if Client prefers a variation from officiant’s standard script.
4. Officiant is only reserved for the ceremony time on the Event Date. Additional charges will be incurred to have an officiant present for the rehearsal (and the rehearsal officiant may not be the same as the ceremony officiant) or for the reception.
5. Officiants standardly wear a suit for each wedding. If you have other dress attire needs, those must be discussed and planned with officiant in advance.
6. The Company may replace or substitute any officiant with another officiant as necessary and based on availability.
7. Officiant has the right to refuse service at outdoor events based on inclement weather, or the possibility of inclement weather, including but not limited to rain, hail, wind, and other severe weather conditions.
PHOTOGRAPHY & VIDEOGRAPHY POLICIES
If you purchased photography and/or videography services as a part of your contract, these policies apply.
1. Client is hiring professional photography and/or videography for a Wedding Ceremony and Reception to be performed by a professional, herein called Photographer. The Photographer will make good faith efforts to photograph and record the events at the Event as prioritized by Client, but cannot guarantee to capture every relevant event or moment. If you have other individuals or professionals taking photographs and videos, then it increases the likelihood that the photographic and video services provided hereunder will be compromised or affected.
2. Client understands that Photographer is only responsible for capturing photographic, audio, and video content necessary to create contracted deliverables. Client understands that hours of coverage refers to hours of Vendor's time spent at Event and that Photographer is not responsible for continuously recording content throughout the duration of Coverage hours.
3. Company and Photographer will provide the necessary professional photography and videography equipment.
4. Client shall schedule a pre-event consultation with photography team to finalize the schedule, the location(s), and any particular requests or expectations.
5. All photographic materials, including but not limited to negatives, transparencies, proofs, and previews, shall be the sole and exclusive property of the Company. No products, including digital files, will be released until the Contract amount is paid in full per the payment schedule outlined in this Contract for which you are granted a license. Please note that raw files are only retained for 60 days after gallery delivery.
6. Company shall make images available through an online gallery website. The final gallery shall be delivered within fourteen weeks of the photographic event and shall remain open for one year from delivery. If the Client requests to extend the time or reopen the online proofing gallery, a fee shall apply. Contracted videographic deliverables shall be completed within five months from the photographic event and delivered through an online video hosting platform. These photographic materials shall be made available to the Client for personal download.
7. The photographer retains the right of discretion in selecting the photographic materials released to the Client. The Client shall receive a gallery of photographs to select from and shall not receive any photographic materials not presented to the Client. The photographer also retains the right to make adjustments to the photographs in post-processing as the photographer deems within their creative control. Additional processing may be requested for a fee and based upon availability.
8. Our photographer provides limited edits to soften or adjust the images. Retouching, such as adding make up, removing tattoos, fixing hair, and other revisions may be available for an additional fee and subject to the Company’s discretion and availability.
9. The Company shall retain copyright ownership of all works created in the course of this Contract, including but not limited to all images in their original and processed formats. It is understood that any duplication or alteration of original images is strictly prohibited {Copyright Law Title 17, Appendix V. Additional Provisions of the Digital Millennium Copyright Act 2005, Section 102} without the written permission of the Company. Alterations include, but are not limited to, application of filters, cropping, or modifications of any kind. The photographer does provide the Client permission to resize photographs for Internet-based usage, or in order to fit a standard physical print size.
10. The Client shall only use the photographic prints, including digital files, in accordance with the permissions within this Contract. The Client’s prints are for personal use only and shall not be submitted to contests or reproduced for commercial use. The Client shall not make, or provide authorization to a third-party to make, reproductions of works resulting from this Contract without express permission of the photographer. Additional prints and/or digital files may be purchased between third-parties and the photographer with the permission of the Company. The Client will be provided with a print release.
11. The Client, photographer and Company may share any delivered digital files on marketing and social media platforms (Facebook, Instagram, The Knot, Wedding Wire, etc.). The Client may not edit or alter images. Cropping in order to fit sizing guidelines on social media platforms is allowed.
12. The Client will cooperate with the photographer and defer to the photographer’s professional judgment related to setting, poses, picture grouping, and other matters of artistic discretion. The photographer retains the absolute right to refuse to photograph any situation, pose, or grouping that would interfere with the photographer’s artistic discretion. The Client will utilize best efforts to ensure that guests and attendees cooperate with the photographer.
13. The photographer and the photographer’s team shall be the sole professional photographers for coverage of the event. Videographers and photo booth operators shall be excluded from this provision if submitted in writing by the Client to the photographer at least thirty (30) days prior to the event date.
14. The Company may replace or substitute any photographer with another photographer, as necessary, and based on availability. Company is not responsible for loss of quality of deliverables due problems caused by outside parties or circumstances.
15. If the scope of the event photography package indicates, the photographer may supply an additional professional photographer to assist on the event day. The photographer reserves the right and discretion at selecting the appropriate additional photographer.
16. Completion schedules and delivery of products shall be determined from the date of final approval by the Client. Third-party manufacturing laboratories are utilized for products and may provide restrictions on an order not outlined in this Contract. Laboratory then-current pricing will apply to all orders.
a. Prints may take up to four (4) weeks from time of print order to be processed and delivered to the Client.
b. Albums may take up to six (6) weeks from date of final design approval by the Client to be received by the photographer.
c. Any other print product such as canvases, metal prints, or wooden products may take up to six (6) weeks from time of print order to be processed and delivered to the Client.
17. The Client should place orders with sufficient time to allow for normal delays and notify the Photographer at the time of the order if there are any extenuating circumstances requiring a quicker turnaround. A fee shall be applied to expedited product requests which is based on the product ordered. Photographer shall not be held responsible for delivery delays due to the fault of manufacturing and/or delivery services.
18. You waive all claims and damages relating to or arising from damage to or failure of the photographic equipment, store mechanism or loss of data that results in the loss of photographic materials.
19. Company and photographers have the right to refuse service where Client’s request may give rise to unsafe conditions and at outdoor events based on inclement weather, or the possibility of inclement weather, including but not limited to rain, hail, wind, and other severe weather conditions.
BAKERY POLICIES
If you purchased a cake/dessert as a part of your contract, these policies apply.
1. Changes to your dessert, cake size, description, flavors, etc. will not be accepted less than 21 days prior to Event.
2. Any accepted changes may affect the price of the cake or dessert and not all changes may be accepted due to time constraints.
3. Company and Bakery are not responsible for the condition of products following set-up at an outdoor Event due to effects of outdoor weather conditions, table on un-level ground, wind blowing, undesirable atmospheric items (ie. dirt, leaves, branches, sunlight) insects and other wildlife. Client understands that products such as icing, frosting, filling, fondant, cake decorations etc. may not hold up well in certain conditions and cannot be insured past satisfactory delivery and set-up.
1. Client is entrusting the Company and its bakers to utilize their design skills and capabilities shown in marketing materials and grants artistic license to create the overall design which may vary based on the design selection and budget of Client.
4. Cake stands and other nonperishable items are loaned to Client and must be left at the Venue. Damage fees may apply.
5. If you have concerns about allergens, please make the Company aware. Company is not responsible for allergens or allergic reactions.
VALET POLICIES
If you purchased valet services as a part of your contract, these policies apply.
1. Client is hiring one or more valets to assist with transferring guest vehicles to the parking area.
2. Company confirms that all valets shall be licensed drivers.
3. Client agrees that all vehicles participating in the valet service will be insured and that the vehicle owner’s insurance shall be primary over any Company insurance with no rights of subrogation.
4. Cars left uncollected within fifteen minutes of the Rental end time, may be left in the parking area unattended and unsupervised. All abandoned vehicles are subject to risk and towing.
5. This service is provided free of charge to guests. Tipping is not expected or required. Staff shall not request tips. If offered, staff is permitted to accept tips.
6. All claims of damage or misconduct by valet staff or its employees must be acknowledged within 24 hours and addressed within 7 calendar days. To the extent possible, all valid claims shall be resolved within 30 calendar days.
7. Valet staff shall visually inspect each vehicle and note any damage on the claim ticket prior to accepting a vehicle.
8. Valet staff shall visually inspect each vehicle upon delivery to ensure the vehicle is returned in the same condition as when the valet received it.
9. If a valet attendant knowingly causes any damage to a vehicle, they must notify the vehicle owner upon return of the vehicle and report the potential damage to the on-site supervisor and proper authorities for resolution.
10. Company is not liable for theft, losses, or damages occurring to items carried in a vehicle at the Valet Service, unless Company causes the theft, loss or damage.
LUXURY VEHICLE POLICIES
If you purchased a luxury vehicle as a part of your contract, these policies apply.
1. Company’s prohibition against outside food, alcohol, drugs, and smoking extend to the Car.
2. Destination: The destination must be provided 21 days in advance of Event. Company charges for additional mileage beyond the included amount of miles listed on the Contract.
3. Damage and cleaning fees apply.
4. Gratuity is optional.
5. Company has no responsibility for items that are left in the car during or after the completion of the service period. We are not responsible for any lost, damaged, or stolen personal property.
6. Occupants must remain seated at all times while the car is in motion and obey the direction of the driver. Company is not liable for injuries to occupants who are not seated and seat-belted during transit.
7. The following activities are strictly prohibited and any violation thereof is subject to immediate termination of the Car service. In the event of any act consisting of any of the prohibited behaviors or other restrictions listed below, the service will be immediately terminated and all occupants will be returned to the Venue.
8. Any conduct interfering with, or in chauffeur’s opinion, is likely to interfere with the safe operation of the car.
JEWELRY REBATE
1. After proof of purchase, provided you made a qualifying ring purchase through Lillian M. Collection, then after occurrence of the Event and successful payment in full of the Contract, then you will be eligible for the rebate associated with your qualifying purchase.
2. The Rebate will be funded to you within fifteen (15) business days of Event.
LODGING POLICIES
If you purchased lodging as a part of your contract, these policies apply.
1. Payment and Cancellation is governed by your Event Contract or separate Lodging Contract.
2. A signed and approved contract is required for rental of Lodging. Any individual or organization renting Lodging must abide by all Walters’ rules, policies, and regulations. It is the Clients’ responsibility to make guests and other concerned parties aware of the following rules and to enforce those rules.
3. There may be additional damage deposits for lodging required when the reservation is made.
4. Client agrees to abide by all facility policies and assumes responsibility for Client’s guests, vendors, and invitees and will be held financially responsible for all damages to the facilities during the stay. Furniture, bedding, mattress pads, lamps, utensils or any other property supplied with each unit must not be taken out or transferred from one unit to another. Loss of these items, as well as damage to the unit or furnishings in excess of normal wear is Client’s responsibility and will be charged to the credit card on file.
5. There are occupancy limits for each unit. Any additional guests staying overnight above the occupancy limit must be approved by Venue. These requests may be denied if the Unit cannot reasonably accommodate additional guests or if the guest count exceeds the fire marshal’s occupancy restrictions. Lodging is to be occupied only by those who have lodging reservations.
6. Lodging check in begins at 3:00 p.m. and Client and all guests must be checked out by 11:00 a.m. We DO NOT allow early check ins or late check outs, no exceptions. Cleaning staff will arrive promptly at 11:00 a.m. to begin cleaning. Failure to check out on time will result in a $100.00 charge for every half hour that guests are still on site and this amount may be deducted from your rental deposit or charged to the credit card on file.
7. Outside music must be kept at a minimum decibel level (never more than 85 decibels) to avoid disturbing neighbors and other guests and is solely at the discretion of Venue management. Please be respectful of any event that is taking place, this includes controlling noise levels and respecting the space and privacy of those attending private events.
8. No pets are allowed in any unit or the lodging premises, except for registered service animals assisting individuals with disabilities.
9. No fireworks are permitted in or around the unit or anywhere on property.
10. Smoking and vaping is prohibited inside unit or any building. Smoking is allowed in designated areas only. There is a $500.00 cleaning charge for violating the smoking policy.
11. Client may take pictures in and around the unit and Venue property for personal use. However, Client shall be socially sensitive to the pictures and statements it publishes or posts that include images or the identity of Walters or any of its properties or employees. Client may not publish or post any defamatory, discriminatory, or obscene comments or images of the unit, the property or Walters.
12. Lodging may be on a septic system. DO NOT FLUSH anything other than toilet paper. No feminine products should be flushed at any time. If it is found that feminine products have been flushed and clog the septic system, Client may be charged for the damages.
13. The Company and Venue assumes no responsibility for any personal property placed on or in its buildings or grounds. Client will be responsible for all personal property left behind or lost during stay. If a personal item is left behind, it can be shipped to the registered guest upon request. Guest will be charged a $5.00 convenience fee, plus the cost of shipping once a valid credit card number is provided. Items unclaimed will be held for a maximum of 5 days at which time the Lodging agent reserves the right to dispose of the property as it deems appropriate.
14. The Company and Venue is released and discharged from any and all liability for loss, injury or damages to persons or property sustained during use or occupancy of our Lodging. Company, Venue, its owners, officers, agents, contractors, servants and employees are hereby expressly relieved from any and all claims for damages of whatever kind or nature which shall occur in the unit, on the premises or arise from Client’s or Client’s invitee’s use of the Lodging.
15. If for any reason beyond its control, including but not limited to, strikes, labor disputes, accidents, government requisitions, condemnation, construction delays, fire, pandemic, acts of war or terrorism or acts of God, The Venue is unable to perform any obligations under the contract, the Venue will notify Client; and the Company and Venue shall have no further liability of any nature arising from or relating to this Contract. In no event will Company be liable for any damages including, but not limited to, punitive, exemplary, or consequential damages of any nature for any reason whatsoever.
WEDDINGS FOR WARRIORS PARTICIPANTS
1. All Weddings for Warriors participants understand and agree that the Weddings for Warriors’ contest official Rules and Regulations are fully incorporated herein and all participants are fully bound by the contest official Rules and Regulations.
*Company Rules and Additional Terms related to Events and Venues may be found on Company’s website and is available in the Venue.